Join us this year — and every year — for a dynamic mix of in-person presentations and networking opportunities. Share your expertise and be a part of the vibrant scholarly community that comes together to explore the wonders of Egyptian history, heritage, fieldwork and technological advances in the US’ largest Egyptology annual conference!

Photo credits: © ARCE – Photography by: Michaela Joy Photography

For 2026, ARCE is offering only an in-person Annual Meeting in Denver, Colorado.

Dates: April 10-12, 2026

Venue: The Westin Westminster

10600 Westminster Blvd, Westminster, CO 80020

Book Your Room

Please email [email protected] for any questions pertaining to the ARCE Annual Meeting.

Register Here

Photo credits: © ARCE – Photography by: Michaela Joy Photography

*Please note that submissions of papers and abstracts for our 2026 in-person Annual Meeting are now closed*

The 2026 In-person Annual Meeting will take place at The Westin Westminster from approximately 08:30 AM US ET to 5:00 PM US ET Friday and Saturday, and 08:30 AM US ET to 3:00pm US ET on Sunday.

Call for papers: 12th of September 2025 until 12th of December, 2025.

The ARCE Virtual Annual Meeting will NOT take place this year.

If your paper is accepted for the in-person program, it may be scheduled at any time during these dates. Changes to the schedule are possible depending on the final number of accepted submissions.

PRESENTATION GUIDELINES

To ensure a smooth experience for all participants, please review the following presentation guidelines for the ARCE Annual Meeting.

A-Paper presentations:

ARCE does not collect presentations in advance. All presenters are responsible for bringing their presentations to the meeting. Please save your file on a USB/flash drive and bring it with you to the conference. We strongly recommend that you also save a backup of your presentation in another accessible format (e.g., email, cloud storage, or your personal laptop) in case of technical issues.

1) Presentation Format:

  • PowerPoint is preferred. Other formats (Prezi, Keynote, Google Slides, etc.) can often be accommodated, but formatting may shift and may not be possible to correct onsite in time for your presentation.
  • Links: Please avoid relying on embedded hyperlinks or live web content during your talk, as broadband access cannot be guaranteed.

2) AV Check-In:

Upon arrival at the conference venue, please check in with the AV desk as early as possible. Do not wait until just before your session to do this. AV desk hours will be listed in the official conference schedule.

3) Presentation Timing:

Each presenter is allotted a 30-minute time slot, structured as follows:

  • 20 minutes for the presentation
  • 5 minutes for audience Q&A
  • 5 minutes for transition to the next speaker/session

Please be respectful of this timing to help us keep the program running smoothly.

  • Submission of an abstract is a commitment by the submitter(s) to present the paper or poster in person.
  • Papers may not be presented by anyone other than the named author(s).
  • Requests for presenting on a specific day will only be accommodated for outstanding reasons and should be included in your submission

B- Poster Presenters:

Please check out the Annual Meeting website/program schedule for poster set up times. Posters accepted as part of the in-person program must remain on display:
Friday, April 10, 8:00 a.m. through Sunday, April 12, 2:00 p.m. (final removal time will be confirmed closer to the conference date or onsite if different than published hours). 

1) Poster format and size:

There is no required format as long as your design is consistent and readable.

  • No required orientation (portrait/tall or landscape/wide are both acceptable)
  • Average size: 2 x 3 ft up to 3 x 4 ft

2) Printing and setup:

Poster presenters are responsible for:

  • Printing and transporting their posters
  • Bringing any materials needed to mount/hang their poster (as needed)

ARCE will provide:

  • Easels
  • Foam board backing (as applicable)

3) Poster discussion time (required participation)

Please check the Annual Meeting website/program schedule for the designated poster discussion time and location. This discussion period typically takes place on Friday late afternoon for approximately 30 minutes.

During the poster discussion window:

  • Please arrive on time and be prepared to give a brief description of your poster to visitors and to answer questions.
  • If your poster is part of a student competition, please be ready to answer questions from judges, who are typically present during the discussion period and may use this interaction as part of their evaluation.

We appreciate your cooperation and look forward to your participation at the ARCE Annual Meeting.

  • Paper themes ↓

    ■ Ancient Egypt and Nubia
    o Archaeology: includes archaeological sciences, bioarchaeology and field reports
    o Language and literature: includes philology and text studies
    o Art and artifacts: includes art, art history, museum collections and objects
    o History
    o Religion

    ■ Conservation and Site Management: includes project reports, techniques, and training

    ■ Historic and Modern Studies

    ■ Coptic Studies

    ■ Medieval to Ottoman Egypt

    ■ Modern Egyptian Culture and Society

    ■ History of Egyptology

    ■ Technological Advents/Advances

*Please note that submissions of papers and abstracts for our 2026 in-person Annual Meeting are now closed*

Abstract applications for the Best Student Paper and Poster award for the 2026 In-Person Annual Meeting are now open until December 12, 2025. Abstract applications for the Best Student Paper and Poster competitions must be submitted through the All Academic system by December 12, 2025. All additional supporting documents must be submitted to [email protected] by January 09, 2026.

All students apply through the All-Academic site HERE.

The Best Student Paper & Poster eligibility guidelines and judging process are available HERE.

The paper outline template is available HERE. 

The poster outline template is available HERE. 

Additional Funding Opportunity for Students

For further information, email: [email protected]. 

Our in-person meeting spans three days, featuring four concurrent sessions held across multiple conference rooms.

Find the Papers Schedule Here

Find the Meeting Schedule Here

Cancellation Policy

We understand that plans can change. If you need to cancel, we offer a full refund, minus a $75 administrative fee, until mid-March 2026. Please note that cancellations must be made in accordance with our policy to receive the refund. Please send an email to Ms. India Peters ([email protected]) with your reason for cancellation. You can also reach us via [email protected]. All refunds will be processed after the meeting

Code of Conduct

We are pleased to announce that the abstract booklet of the 2026 Annual Meeting is live, and a printed version will be available on-site at the meeting.

Find the 2026 Abstract Booklet Here

The American Research Center in Egypt (ARCE) prioritizes sustainable resource consumption and incorporates environmental considerations into our meetings and conferences. As we commit to reducing our environmental impact, please note that most of our previously printed materials are now available digitally.

All available abstract booklets beginning in 2009 are available for download below:

2025: San Francisco, California (Digital Version)

2025: San Francisco, California (Printable Version)

2024: Pittsburgh, Pennsylvania

2023: Minneapolis, Minnesota

2022: Irvine, California

2021: Virtual Annual Meeting

2020: Virtual Annual Meeting

2020: Toronto, Canada (canceled due to Covid-19 restrictions) 

2019: Alexandria, Virginia

2018: Tucson, Arizona

2017: Kansas City, Missouri

2016: Atlanta, Georgia (forthcoming) 

2015: Houston, Texas

2014: Portland, Oregon

2013: Cincinnati, Ohio

2012: Providence, Rhode Island

2011: Chicago, Illinois

2010: Oakland, California

2009: Dallas, Texas

THANK YOU TO OUR 2026 ANNUAL MEETING SPONSORS & EXHIBITORS!

 

We invite you to consider becoming a Sponsor/Exhibitor for the 2026 American Research Center in Egypt’s Annual Meeting in Denver. This is a unique opportunity to contribute to the advancement of research and scholarship in Egypt while also gaining visibility among a distinguished community of scholars, researchers, and professionals.

Photo credits: © ARCE – Photography by: Michaela Joy Photography

We welcome Sponsorships or Exhibits at all levels, from both individuals as well as organizations looking to make a difference — to those wishing to enhance their brand’s presence in a meaningful way.

Your support and participation will help sustain ARCE’s important work in preserving Egypt’s cultural heritage, promoting academic exchange, and fostering international collaboration.

We look forward to partnering with you! You may make your payment below and we will get back to you with more information. Should you have questions, please reach us via [email protected].

For all payment enquires, please email Executive Director Melinda Hartwig at [email protected] or CFO Jennifer Rowland at [email protected]
Checks should be sent to:

American Research Center in Egypt Lockbox
PO Box 67576
Newark, NJ 07101-8009

  • Lapis ↓

    $10,000

    All Benefits of Gold, plus:

    • Prominent placement and up to six tables in the Exhibitor Hall
    • Eight registrations to the Annual Meeting ($2,800 value)
    • Eight invitations to the President’s Reception ($800 value)
    • Priority logo placement in meeting materials
    • Priority table placement in the Exhibitor Hall
    • Full-page ad in ARCE’s Scribe magazine (1,200+ circulation) ($750 value)
    • Exhibitor Email Blast to ARCE mail list (digital code, coupon, or marketing
      promotion (10k subscribers, non-exclusive)
    • Logo recognition in conference slide loop throughout the meeting

  • Electrum ↓

    $5,000

    All Benefits of Gold, plus:

    • Prominent placement and up to six tables in the Exhibitor Hall
    • Six registrations to the Annual Meeting ($2,100 value)
    • Six invitations to the President’s Reception ($600 value)
    • Priority logo placement in meeting materials
    • Priority table placement in the Exhibitor Hall
    • Full-page ad in ARCE’s Scribe magazine (1,200+ circulation) ($750 value)
    • Exhibitor Email Blast to ARCE mail list (digital code, coupon, or marketing
      promotion (10k subscribers, non-exclusive)
    • Logo recognition in conference slide loop throughout the meeting

  • Platinum ↓

    $2,250

    All Benefits of Gold, plus:

    • Up to six tables in the Exhibitor Hall
    • Four registrations to the Annual Meeting ($1400 value)
    • Four invitations to the President’s Reception ($400 value)
    • Priority logo placement in meeting materials
    • Priority table placement in the Exhibitor Hall
    • Full-page ad in ARCE’s Scribe magazine (1,200+ circulation) ($750 value)
    • Exhibitor Email Blast to ARCE mail list (digital code, coupon, or marketing
      promotion (10k subscribers, non-exclusive)
    • Logo recognition in conference slide loop throughout the meeting

  • Gold ↓

    $1,750

    All Benefits of Silver, plus:

    • Up to three tables in the Exhibitor Hall
    • Three registrations to the Annual Meeting ($1,050 value)
    • Three invitations to the President’s Reception ($300 value)
    • Half-page ad in ARCE’s Scribe magazine (1,200+ circulation; $500 value)
    •  Exhibitor Email Blast to ARCE mail list (digital code, coupon, or marketing promotion (10k subscribers, non-exclusive)
    • Logo recognition in conference slide loop throughout the meeting

  • Silver ↓

    $1,250

    All benefits of Bronze, plus:

    • Up to three tables in the Exhibitor Hall
    • Two registrations to the Annual Meeting ($700 value)
    • Logo recognition in conference slide loop throughout the meeting
    • Quarter-page ad in ARCE’s Scribe magazine (1,200+ circulation; $250 value)

  • Bronze ↓

    $500

    • Up to two tables in the Exhibitor Hall
    • One registration to the Annual Meeting ($350 value)
    • Name recognition in ARCE’s Scribe magazine (1,200+ circulation) ($250 value)
    • Name recognition in the Virtual Abstract Booklet

The American Research Center in Egypt reserves the right to use any photograph/video taken at any event sponsored by ARCE, without the expressed written permission of those included within the photograph/video. ARCE may use the photograph/video online or in print media produced, used, or contracted by ARCE including but not limited to brochures, invitations, books, newspapers, magazines, television, websites, etc.

To ensure the privacy of individuals, images will not be identified using full names or personal identifying information without written approval from the photographed subject.

A person attending an ARCE event who does not wish to have their image recorded for distribution should make their wishes known to the photographer and the event organizers or contact ARCE at [email protected] in writing, and include the photograph. ARCE will use the photo for identification purposes and will hold it in confidence.

By participating in an ARCE event or by failing to notify ARCE in writing of your desire not to have your photograph used by ARCE, you are agreeing to release, defend, hold harmless, and indemnify ARCE from any and all claims involving the use of your picture or likeness.

Any person or organization not affiliated with ARCE may not use, copy, alter, or modify ARCE photographs, graphics, videography, or other similar reproductions and recordings without the advance written permission of an authorized representative from ARCE.

ARCE’s media/photo release form

Thank you for your understanding and cooperation!

 

How to reach The Westin Westminster Hotel

1) From Denver International Airport (DEN)

A.  RTD A Line + Flatiron Flyer / local bus. then From Union Station, transfer to RTD service to Westminster:

Options include the Flatiron Flyer (FF1, FF3) bus rapid transit or the B commuter rail toward Westminster, Broomfield.

From the Flatiron Flyer/Westminster stop, you may have a short local bus, rideshare or a taxi to the hotel (depending on which Flatiron/park-and-ride stop you use).

B.  Rideshare / Taxi

Use Uber or Lyft from airport directly to the hotel. (prices surge during busy times. Always check the fare estimate in the app before you confirm).

C. Private airport shuttles, shared transfers, black car

Companies offering transfers to The Westin Westminster: SuperShuttle (shared or private), GO Airport Shuttle, Jayride, Shuttlefare. You can pre-book shared shuttles or private cars; shared shuttles are cheaper but slower.

2) From Rocky Mountain Metropolitan Airport (BJC)

Short taxi or rideshare is quickest. Call the hotel to ask about a property shuttle (some hotels nearby may offer shuttle services to- from BJC).

3) From Downtown Denver (Union Station –  16th Street)

Drive or rideshare: take Flatiron Flyer / RTD regional bus from Union Station toward Westminster (FF1/FF3 or commuter rail B-line connections). Check RTD schedules for departure times.

4) From Boulder, Broomfield, Interlocken area

Flatiron Flyer (US-36 bus rapid transit) serves the corridor between Boulder → Broomfield → Westminster → Union Station. Several Flatiron Flyer park and ride stations are near Westminster. The Westin sits in the Interlocken/Promenade area so pick the stop closest to US36 & Church Ranch / Westminster Station, then do the short last-mile via rideshare/local bus.

Handy apps & lines to use